Why Meeting Preparation Matters

Meeting preparation involves all the activities and planning required to ensure a meeting is productive, efficient, and achieves its objectives. It ensures that the time invested in a meeting delivers real value, fostering efficiency, collaboration, and better outcomes. Without preparation, meetings can become unproductive, frustrating, and a drain on resources.

Meeting preparation matters because it significantly impacts the effectiveness, efficiency, and outcomes of the meeting. Preparation ensures that time is spent discussing relevant topics, avoiding unnecessary distractions or tangents. It helps participants focus on solving problems or making decisions instead of figuring out what the meeting is about during the meeting itself. A well-prepared meeting has clear goals and priorities, making it easier to measure success. Participants are aligned on what needs to be accomplished, reducing confusion.